Privacy Policy for Rox Beach Weddings

Effective Date: October 27, 2026

Last Updated: October 27, 2026

Rox Beach Weddings  respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy describes how we collect, use, disclose, and safeguard your information when you visit our website (roxbeachweddings.com), request ceremony information, book wedding or vow renewal services, or contact us directly.

1. Information We Collect

We collect information that identifies, relates to, describes, or is reasonably capable of being associated with you.

Information You Provide Directly

  • Contact Details: Full name, email address, phone number, and physical mailing address.

  • Event & Ceremony Details: Partner’s name, preferred wedding or vow renewal dates, desired beach location (e.g., Ocean City, Assateague Island, Fenwick Island, Bethany Beach), estimated guest count, package preferences, and custom officiant/ceremony notes.

  • Payment Information: Billing details, credit card numbers, or bank transaction data needed to secure date deposits or finalize payments. (Note: Payment card details are processed directly through secure, third-party PCI-DSS compliant processors and are not stored on our local servers).

  • Communications: Inquiries submitted via web contact forms, emails, text messages, or phone call notes.

Information Collected Automatically

  • Log and Device Data: Your IP address, browser type, operating system, referring URLs, device identifiers, and pages visited.

  • Cookies and Tracking Technologies: Small data files stored on your browser to keep track of site navigation, remember user preferences, and analyze web traffic patterns.

2. How We Use Your Information

We use your information to coordinate and perform our event services, including:

  • Delivering Services: Processing event reservations, securing ceremony dates, coordinating with officiants, obtaining necessary local municipal/beach permits, and managing photography or floral setups.

  • Customer Support: Answering inquiries, providing free wedding catalogs/booklets, and sending scheduling reminders or weather-related contingency updates.

  • Billing & Administration: Invoicing, verifying retainers, processing final balances, and maintaining business accounting records.

  • Marketing & Updates: Sending updates, seasonal promotions, or service news (you may opt out at any time).

  • Compliance & Legal: Complying with applicable Maryland and local municipality regulations regarding beach event logistics, as well as protecting against fraud or legal disputes.

3. How We Share Your Information

We do not sell, rent, or trade your personal information to third parties. We may share details strictly under the following circumstances:

  • Service Vendors: Independent florists, sound technicians, specialized rental providers, or associate photographers directly involved in your ceremony.

  • Permitting Authorities: Local town or state park offices (such as the Town of Ocean City or state park systems) when an official permit application requires couple or organizer details.

  • Third-Party Service Providers: Trusted software platforms supporting our operations (payment gateways, cloud booking calendars, email management tools, and web hosting).

  • Legal Compliance: When required by law, subpoena, or to protect the safety, property, or legal rights of Rox Beach Weddings, our clients, or the public.

4. Cookies and Web Analytics

You can instruct your browser to decline cookies or alert you when a cookie is being sent. If you disable cookies, some features of our site may not function as intended. We may use third-party analytics tools (such as Google Analytics) to assess website engagement and improve user experience.

5. Data Security and Retention

  • Security Measures: We implement industry-standard physical, procedural, and electronic safeguards designed to protect personal data from unauthorized access, loss, or alteration.

  • Data Retention: We retain event and contact files only for as long as necessary to fulfill the purposes for which they were collected, satisfy accounting and legal obligations, and address any post-event inquiries.

6. Photo & Media Release Notice

As a beach wedding service provider, Rox Beach Weddings may capture photographs or video footage of ceremony setups and events for portfolio, promotional, or social media use. Specific rights, model releases, or privacy preferences regarding ceremony photography are governed directly by your individual service agreement. If you wish to opt out of promotional photo usage, please inform us in writing prior to your ceremony date.

7. Your Rights and Choices

Depending on your jurisdiction, you have the right to:

  • Access, update, or correct the personal data we hold about you.

  • Opt out of promotional email messages by clicking the “unsubscribe” link or contacting us directly.

  • Request deletion of your personal details, subject to contractual, permitting, or statutory retention duties.

To exercise any of these options, contact us using the information below.

8. Third-Party Links

Our website may provide links to external websites (such as local marriage license bureaus, town tourism sites, or hotel partners). We are not responsible for the content, privacy practices, or data management policies of external sites.

9. Updates to This Policy

We reserve the right to revise this Privacy Policy periodically to reflect operational, legal, or regulatory adjustments. Changes become effective immediately upon posting to this page, marked with an updated revision date.

10. Contact Us

If you have questions, comments, or requests regarding this Privacy Policy or your personal data, please contact:

Rox Beach Weddings

Ocean City, MD 21842

Phone: (410) 289-7699

Website: roxbeachweddings.com